Intergroup 17 Steering Committee

Intergroup District 17 needs trusted servants with a minimun of two (2) years of continuous immediate sobriety.

Steering Committee Elections will be held Sunday, November 13, 2011, 5:15pm at St. Mark's United Methodist Church, 1839 NE 8th Ave, AA Bldg, Ocala, FL 34470. Positions include: Chair, Vice-Chair, Treasurer, Secretary, 2 Members At Large.

Functions of the Intergroup 17 Steering Committee

The functions of the Intergroup 17 Steering Committee includes but is not limited to:

Overseeing the operation of the Intergroup 17 office and responsibility for its sustained functioning.

Selecting and assisting the Intergroup 17 Office Manager.

Coordinating group interest in the Intergroup 17 office and all its service operations.

Considering, evaluating and recommending to the representatives, other ways and means of aiding the AA program in accordance with its Traditions and Principles and in conformity with GSO Guidelines for Intergroup and Central Offices.

Serve as Trustees having protective custody of all tangible property of corporation.

Determine that only duly authorized personnel handle the funds of the corporation.

Intergroup 17 Steering Committee Officers and Employees Duties the Chair

The duties and service obligations include, but are not limited to the following:

Chair Steering Committee Meeting

Prepare agenda for next Intergroup 17 Representatives meeting

Discuss old and/or new business to be put on Intergroup 17 Representatives meeting agenda with Steering Committee members

Discuss current and proposed expenditures with Treasurer and Steering Committee members to keep members aware of current financial status.

Minimize length of discussion and attempt to close all meetings on time.

Chair Intergroup Representatives Meeting

Preside over and preserve order at all Intergroup 17 Representativesmeetings.

See that Committee Chair reports are presented briefly and concisely.

Limit time on all discussion and if issue unresolved, carry over to next meeting.

Facilitate inclusion of all Intergroup 17 Representatives, keep focus on topic at hand; keep in mind the necessity of a well-informed group.

Allow ample time for new business (up to 30 minutes).

Attempt to close meeting on time.

Service Obligations

When possible, attend North Florida Area Meetings (General Service Assemblies).

Attend all special committee meetings.

Maintain occasional contact with North Florida Delegate to General Service Conference.

The Vice-Chair

The duties and service obligations of the Vice-Chair include, but are not limited to:

Chair Steering Committee and Intergroup 17 Representatives meetings in Chair’s absence

Act as Chair, or appoint a Chair of Group Relations Committee

This committee might operate in the following manner:

a) Visit each AA group as often as practical, at least once a year, and explain the function of the Intergroup 17 office.

b) Develop methods to keep group information current at Intergroup 17 office.

c) Coordinate all committee information with Intergroup 17 Office Manager.

d) When possible, attend Intergroup 17 sponsored events.

e) Perform any other duties the Chair requests.

The Secretary

The duties and service obligations of Secretary include, but are not limited to:

1. Record minutes and attendance of Intergroup 17 Representatives meetings.

2. Assist the Office Manager with correspondence, as necessary.

3. Become familiar with office filing system and record keeping.

4. Make available all necessary materials for Steering Committee and Intergroup 17 Representatives meetings. (Roll-call sheets, prior minutes, prior Treasurer’s reports, etc.)

5. When possible, attend Intergroup 17 sponsored functions.

The Treasurer

The duties and service obligations of the Treasurer include, but are not limited to:

1. Work closely with Intergroup 17 Office Manager. Be accountable for deposits and payment of bills.

2. Coordinate monthly financial statements with Intergroup 17 Office Manager, and present report at Intergroup 17 Representatives meeting.

3. Assume responsibility for any donations collected from Intergroup 17 sponsored functions.

4. Account for and justify all expenditures of Intergroup 17 and its committees.

5. Work with Steering committee members and their committees where financial matters are concerned.

6. Track, and bring to Steering Committee’s awareness any declines in group contributions that might indicate lack of group interest in Intergroup 17.

7. Appoint committees in the Treasurer’s area of interest, as necessary.

8. When possible, attend Intergroup 17 sponsored functions.

9. Perform any other duties the Chair may request.

Intergroup 17 Board Members-At-Large

The duties and service obligations of the three (3) Board Members-At-Large include, but are not limited to:

1. Assist in all activities of the Steering Committee.

2. Vote in Steering Committee meetings.